October 2005 Board of Directors Meeting
Board Members Present:
Frank Buczolich (president)
Tim Johnson (secretary)
Janice Clevenger (treasurer)
Susan Anderson
Phillip Addison
Russell McGee (appointed during the course of the meeting)
Also Present:
Allen Pease (officer: Development Director)
Sara Johnson (officer: Webmaster)
Minutes from August Meeting
(No official meeting was held in September due to lack of quorum.)
Tim moved to approve, Janice seconded, ayes unanimous.
Treasurer’s report
(Includes both August and September.)
Julius Caesar
$+ 250.00 Parks and Rec
$+ 10.75 Concessions
$+ 442.03 Intermission begging
$- 102.56 Props
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$+ 600.22 Total
A Twist of Treason
(Expenses previously reported were reimbursed.)
$+ 170.95 Ticket sales
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$+ 201.84 Total
Julius Caesar
$+ 42.00 Concessions
$+ 172.96 Intermission begging (represents 2/3 nights)
$- 86.74 Props
General Income
$+ 150.00 Neurosurgical Clinic sponsorship
$+ 50.00 Costume sales
$+ 25.00 Donation
General Expenses
$- 50.00 American Cancer Society
$- 19.00 Checks
$- 320.00 Storage
Final balance $+ 1,001.87
It was also noted that the $100 check to Sasha Daltonn, written in February, has not been cashed yet. Allen guessed that Ms. Daltonn may mean this to be a donation, but will check with her to be certain.
Phil moved to approve, Susan seconded, ayes unanimous.
Old/Current Business
Webmaster Report
In August we had 10,402 hits. A September report was not yet available, but Sara estimated around 7,000 hits.
Fundraising (2005)
Phil and Allen are going to collect sponsorship money from Shakespearience. Regarding the check in the treasurer’s report from the Neurological Clinic, $100 was to go to BAAC and $50 to stay with us. With Rance and Frank’s permission, Allen asked the BAAC to just deduct their portion from our check for Twist, which they did.Mary Shelley’s Frankenstein and A Christmas Carol
Russell reported that we are getting paid $75 per performance for the Owen County Public Library shows of these two productions. Also, the Spencer Evening World will be running articles about both shows, and there will be radio coverage. Russell is also going to talk to World Arts (the parent company of the Evening World) about possibly donating posters for these shows (and maybe future shows as well). They may need advertising space in return.
For Frankenstein, Russell has gotten permission to do some tech rehearsal at the Lion. Rehearsals are underway. He may need help finding/providing props for the show.
Christmas Carol dates are now available: December 1 in Owen County, and December 5, 6, 12 and 13 at the Lion. Auditions are going on the same night as the meeting recorded in these minutes. Julian Livingston has been helping round up singers for the chorus.
Awards Banquet
Phil suggested that the 2005 awards banquet be held after the first Irish Lion performance of Frankenstein, at the Lion. This idea had been brought up at the unofficial meeting in September; Russell had already checked with the Lion and gotten a positive response. Allen says the ceremony will not be longer than 15 minutes.Sleeping Beauty
The Waldron would like to know what we are going to charge for tickets. It was generally agreed that the charge would be $6. Because of the new arrangements there, we will need to make our own programs, posters, etc. We will need to find our own tech person. Andrew Fawbush’s name was put forward as a possibility. (Rance’s son, Sara’s brother.) He may have work conflicts for the actual performances, but Sara said she would ask him if he could at least help set up lights. Auditions will be November 29 and 30.
Upcoming/New Business
Fundraising (2006)
Allen is starting on sponsorships for 2006. Since we don’t know much about the season yet, he will just send out a cover letter like he did midseason 2005. Then when things are set he will send out the newsletter and a follow-up.
Indiana State Festival Association
It’s time to renew our membership. Allen asked if we thought it was worth it. After determining that we did get some people coming to us from this channel, it was generally agreed that it was worth the fee to continue our membership. Allen would like to go to the convention again (November 11-13). He would like for MCCT to pay for gas this year rather than the $300 fee (which will hopefully be paid by Yellow Brick Road). It was generally agreed that this would be OK.
Appointment of New Board Member
Russell McGee was brought forward as a candidate to complete Amanda Baker’s term. Tim moved that Russell be appointed; Phil seconded; ayes were unanimous.
Meeting Adjourned
Tim moves to close the meeting, Susan seconds, ayes unanimous.