February 2005 Board of Directors Meeting
In attendance: Frank Buczolich (President), Rance Fawbush (Vice President), Tim Johnson (Secretary), Janice Clevenger (Treasurer), Phil Addison, Susan Anderson, Ben Aldred, Allen Pease (Promotions), Sara Johnson (Webmaster)
Also present: Russell McGee, Julian Livingston, Robert Wagner
Tim moved to approve the minutes; Rance seconded. Ayes were unanimous.
Officer Elections:
Rance nominated Frank for President; Phil seconded. Tim nominated Rance for Vice President; Susan seconded. Rance nominated Janice for Treasurer; Ben seconded. Susan nominated Tim for Secretary; Frank seconded. As no positions were contested, all nominees were elected by unanimous voice approval.
Treasurer’s Report:
- $ 37.12 (reimbursement to Allen Pease)- $200.00 (Fountian Square Ballroom deposit for Sasha Sings Dinah)
- $125.00 (WGCL advertising for Sasha Sings Dinah)
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$1047.27 Final Balance
Tim motioned to approve; Frank seconded. Ayes were unanimous.
Old Business:
Sasha Sings Dinah:
Tickets and promotional material have been delivered to the Sunrise Box Office. However, the promotional material has yet to be posted and people trying to buy tickets have been told that the Sunrise is not selling them. Ticket takers and servers are still needed. Allen has secured a sound system, but will need help at 3:30 the day before the show to unload it. We also need someone to operate it. Miss Daltonn will no longer require a dresser. Allen secured hotel accommodations, up to 9 rooms, at University Plaza Hotel as in-kind payment for a $1000-level sponsorship. Lighting (including follow spot) and a tech to run the lights have been secured. Set decoration (mostly just a chair) is taken care of. A piano has secured, but a drum set and bass are still needed.
Flyers have been created and distributed. Group sales information has been mailed out, but unfortunately the retirement centers, etc. which had previously expressed interest mostly now were not interested. Allen is negotiating with Marsh for the food and beverage service. The VIP reception is all set up. Allen hopes to retrieve the large color poster and have it in the Fountain Square lobby so that people can see what’s up on the third floor. Allen had a sample of the program book for the board to look at. Invitations have been sent to various people. Commercials are running on Oldies 105.5, and Allen and Phil had a CD with them so that we could listen to the commercials.Ticket sales have been light so far—the Sunrise has only sold four tickets, of which three were bought by people present at this meeting. The staff of the Sunrise, however, did indicate that many people wait until the Wednesday before a show to purchase tickets. Group sales have been non-existant. Allen has sold a handful of tickets directly, some as a result of the radio promotion.
We had budgeted $500 for promotion and $375 has been spent. Program book costs were not yet known; they will be half covered. We still need to buy the CDs for the VIP reception. Ticket printing was budgeted at $30 and $20.66. Miscellaneous costs were budgeted for $150; this is probably where the food is going to come from. $200 was budgeted for food, which Allen is trying to get covered. Lodging, piano, sound system, microphones, and lighting are all completely covered.
Sponsorships
A confirmation letter has been sent to Oliver about their $500 sponsorship ($250 in-kind and $250 in cash). University Plaza Hotel agreed to a $1000 in-kind sponsorship. Pizza Queen renewed their sponsorship for $250. Maldonado’s became a $250 sponsor. Oldies 105.5 gave us 40 commercials for an in-kind sponsorship. WTTS/WGCL offered us $500 of promotional consideration for $125, but did not want to be a sponsor. Clemens Mobile Storage could not give Allen an answer until February 1. World Wide Automotive, Shakespearience Car Audio, Bloomingfoods, Maxwell’s Office Supplies, Talbotts, Caveat Emptor, Trojan Horse, Golden Corral, and Vance Music Center have not given answers yet and Allen is in the follow-up process with them. Colorado Steakhouse and Ponderosa declined to become a sponsor. The sponsorship company Allen had been working with in Chicago went bankrupt.
Directors’ Symposium X
Audition dates were to be set at a meeting of the producer and directors after the Board meeting. Currently our offerings this year include Ben’s improv troupe, “The Beau of Bath” directed by Janice, “Sorry, Wrong Number” directed by Robert Wagner, and “Lysistrata Americana” (which features Mexicans vs. Americans battling over bottled water) adapted and directed by Russell McGee. The show goes up on April 1.
Julius Caesar
“Julie” is going “quite swimmingly”. Phil has his pre-show music done. Setting is still undecided, could be anything from pre-Columbian Argentina to post-apocalyptic lunar landscape. The Civil War theme is out because we don’t have the appropriate costumes and to obtain them would be too expensive. Phil is working with a red=Caesar/blue=Cassius color scheme. He will have a script for intermission ready at the next meeting. Auditions are April 11 and 12, and Phil hopes to have the show cast that week. First rehearsal is April 18. Phil will not be working with a producer.
A Twist of Treason
The main cast has started full rehearsals. Julian still needs a uniformed officer (small role) and a chorus. On April 18 Julian will begin seeking auditions for the chorus, and the week of May 9 will actually be audition week. By the week of May 16 there should be an 8-12 voice chorus (equally split between men and women) and the uniformed officer should be cast. The chorus, maid, and officer will begin rehearsal at that point. On June 20, the principles arrive in town for final blocking and rehearsing together. June 30 is the first full cast and orchestra rehearsal. (The orchestra consists of a flute, a clarinet, a trumpet, a drum set, a piano, two violins, and a cello. Julian believes he has a pianist, but otherwise is still looking. Robert indicated that he might know some people who might be interested.) July 5 begins tech week, and the show opens on July 9.
Merry Wives of Windsor
Frank has had multiple people express interest in costuming the show, and in general is having more people express interest in technical work on the show than in acting.
New Business:
Amending the Bylaws
Tim brought forth a proposed amendment to the bylaws changing the quorum from 5 to 4 people. Phil motioned to accept the amendment; Rance seconded. The board voted unanimously to accept the amendment. There was also a second amendment brought forth striking the two-term limit for officers, but it was discovered that this had already been done, so it was withdrawn.
Ben moved to close; Susan seconded. Ayes were unanimous.